Good inventory management means having the right product in the right quantity at the right time – and knowing exactly where it was used. In Agdir, inventory is directly connected to treatments: when fertilization or spraying is carried out, consumption is automatically deducted, and traceability is documented. The result is less waste, fewer mistakes, and complete control that meets all documentation and regulatory requirements.

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Inventory Management as a Work Tool – Not Just Counting‍

Agdir’s inventory system is integrated into the entire operational flow: journal, tasks, and regulations are connected. When a task is closed with pesticide use, the amount is deducted from stock, and the batch/lot is linked to the treatment. In this way, inventory management becomes a natural part of the work – not a separate task.

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Core Inventory Functions in Agdir

• Stock Overview
  Real-time overview of all inventory items with quantities, values, and critical stock levels.
• Automatic Consumption Registration
  When treatments are carried out, consumption is automatically deducted based on registered doses and areas.
• Batch/Lot Tracking
  Each delivery and each use is tied to a batch/lot number for complete traceability.
• Order Management
  Automatic notifications when stock levels approach critical thresholds.
• Cost Control
  Overview of costs per hectare and treatment based on actual consumption.

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How Integrated Inventory Management Works

• Purchasing and Receiving
  New deliveries are registered with quantity, price, batch/lot, and expiration date. QR codes can be scanned for quick entry.
• Planning and Reservation
  When tasks are planned, the necessary quantities are automatically reserved to avoid double booking.
• Withdrawal and Treatment
  During treatment, consumption is deducted directly from the journal/task. Batch/lot data follows into the documentation.
• Follow-up and Reconciliation
  Regular counts and reconciliations ensure the system matches actual stock.

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Three Key Benefits of Integrated Inventory Management

• Full Traceability
  From purchase to treatment to journal – every liter and kilo can be followed throughout the flow.
• Less Waste and Errors
  Automatic deductions reduce omissions and misregistrations that cause waste and deviations.
• Safer Economy
  Control of costs per treatment and early alerts about critical stock levels.

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Specialized Handling of Different Product Types

• Crop Protection Products
  Mandatory batch/lot, expiration dates, stricter traceability requirements, HSE information.
• Fertilizers
  Bulk registration, dosage per analysis result, seasonal purchasing and storage.
• Seeds
  Germination rate, varietal properties, climate requirements, and treatment history.
• Fuel and Lubricants
  Tank registration, consumption tracking per machine/task.

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Practical Situations Where Inventory Management Adds Value

• KSL/Inspection Control
  Complete traceability from batch/lot to treated field in minutes.
• Financial Monitoring
  See costs per hectare and compare with budgets/previous years.
• Next Season Planning
  Analysis of actual consumption as a basis for better purchasing plans.
• Insurance Cases
  Documentation of stock values and losses in case of accidents/damage.

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Automation That Reduces Workload

• QR/Barcode Scanning
  Quick registration of purchases and withdrawals without manual input.
• Machine Integration
  Modern sprayers and spreaders can report consumption directly to Agdir.
• Automatic Order Suggestions
  The system proposes purchases based on consumption history and planned tasks.
• Alerts and Reminders
  Automatic alerts for critical stock, expiring products, or unusual consumption.

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Inventory Security and Quality Control

• Physical Security
  Registration of storage location and access control for critical products.
• Shelf-life Control
  Automatic alerts and FIFO rotation (first in, first out) to minimize waste.
• Quality Monitoring
  Registration of complaints and quality deviations tied to batch/lot.
• Environmental and HSE Tracking
  Handling hazardous substances with correct procedures and documentation.

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Starting with the Inventory System – Step by Step

1. Initial Registration
   Enter existing stocks with quantities and batch/lot where relevant.
2. Connect to Tasks
   Set up automatic deductions for the most common treatments (spraying/fertilization).
3. Implement Routines
   Establish routines for receiving, counting, and quality control.
4. Integrate with Journal
   Ensure all treatments are documented with stock deduction and batch/lot.
5. Analyze and Improve
   Use consumption data to optimize purchases and reduce waste.

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Frequently Asked Questions

• Do we have to register everything manually? No, QR codes and supplier integration reduce manual work significantly.
• What if the numbers don’t match? Regular counts and systematic deviation checks keep the system up to date.
• Can we use existing suppliers? Yes, most suppliers can provide data in formats that Agdir can import.
• How detailed must the tracking be? It depends on product types and regulations – pesticides require more detail than general additives.

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Summary‍

Good inventory management gives control back to you. When stock, consumption, and traceability are connected in one system, inventory becomes less of a burden and more of a value. Agdir makes this integration natural and automatic – so you can focus on farming instead of paperwork.

Start by registering your key stock items in Agdir, connect them to treatment tasks, and experience how automatic deductions provide better control with less work.