Batch/Lot Tracking and Traceability – From Supplier to Treated Field
Batch/lot tracking gives complete control over where each delivery has been used. For plant protection products, it is mandatory under KSL inspections, but it also provides valuable opportunities for quality control and complaint handling across all product types. In Agdir, tracking is automated so it requires no extra work—only correct setup.
Batch/Lot Tracking in Agdir – Automatic and Mandatory
Agdir registers batch/lot at receipt and automatically links them through to treatment and journals. When treatments are carried out, the system documents which batch/lot was used on which field and when. This provides complete traceability without manual follow-up.
What Batch/Lot Tracking Gives You
- Regulation and Compliance
Fulfillment of KSL requirements for plant protection products with complete documentation.
- Quality Control
Rapid identification of problematic batches in case of quality deviations or complaints.
- Recalls
Efficient handling if a supplier needs to recall defective products.
- Analysis and Improvement
Compare performance between different batches/lots to identify the best suppliers and products.
How Batch/Lot Registration Works
- At Receipt
Each delivery is registered with a unique batch/lot number from the supplier, quantity, and expiration date.
- At Planning
The system automatically selects the oldest batch (FIFO) or can be manually overridden if needed.
- At Treatment
Batch/lot is automatically recorded in the journal when the treatment is performed and inventory is reduced.
- At Tracking
Full traceability from batch/lot to treated field in just seconds.
Practical Implementation of Batch/Lot Tracking
- Mandatory Products (Plant Protection Products)
All pesticides must have batch/lot registration. The system prevents treatments without a valid batch/lot.
- Optional Products (Fertilizers, Additives)
Can be activated for products where tracking adds value (expensive fertilizers, specialty products).
- Bulk Products
Large tanks/silos can be treated as their own batch numbers based on delivery date.
QR Codes and Barcodes for Efficient Registration
- Supplier Integration
Many suppliers provide QR codes containing batch/lot and other product data.
- Mobile Scanning
Use mobile/tablet to scan batch/lot at receipt and usage.
- Automatic Data Transfer
QR codes eliminate registration errors and save time at receipt and withdrawal.
Handling Expiration Dates and FIFO
- Automatic FIFO Rotation
The system automatically selects the oldest valid batch/lot during treatment planning.
- Expiration Alerts
Automatic alerts when products approach their expiration date.
- Disposal Routines
Systematic handling of expired products with documented traceability.
Practical Examples of Traceability in Action
- KSL Inspection
Question: “Which batch of pesticide was used on the field July 15?”
Answer: Batch/lot XYZ123, delivered May 3, used July 15 at 14:30, area 3.2 ha.
- Quality Complaint
Problem: Poor effect of fungicide on one field.
Analysis: Same batch used on 3 fields—compare performance and determine if it’s batch- or application-related.
- Recall
Scenario: Supplier recalls batch DEF456.
Action: Immediately identify which fields were treated and assess consequences.
Integration with Journal and Regulations
- Automatic Journal Entry
Batch/lot becomes part of the journal entry automatically, with no extra registration.
- Audit-Ready Documentation
Tracking reports are automatically generated for KSL and other regulatory audits.
- Export Options
Data can be exported to Excel or PDF for external reporting.
Cost Analysis per Batch/Lot
- Supplier Comparison
See which batches/lots delivered the best results per invested kroner.
- Seasonal Analysis
Compare performance of the same product across different delivery times.
- Quality Optimization
Identify batches/lots with consistently high quality for future purchasing.
Backup and Data Security for Tracking Data
- Regular Export
Back up all tracking data to external systems.
- Long-Term Storage
Tracking data is stored for a minimum of 5 years to meet regulatory and insurance requirements.
- Access Control
Only authorized users can edit batch/lot registrations.
Summary
Batch/lot tracking is not just a requirement—it’s a tool for better quality control and safer operations. When tracking happens automatically during treatments, you gain all documentation without extra work and full control when issues arise.
Activate batch/lot tracking for plant protection products and test it on other product categories—experience how complete traceability delivers security and control.
